IABC Barbados Launch Invitation

Barbados - IABC's Newest Developmental Chapter

Christal Mc Intosh, president of the Barbados Public Relations sent the following note to members this weekend:

Hi everyone,

We've done it!

The IABC international board has formally approved our application to set up a Barbados Chapter.

We have achieved this in the unbelievably short time of about four weeks. I believe it's because of the large number of people who showed up for our initial meeting on May 8 and expressed their interest and support. On behalf of the Board of Directors of the Barbados Chapter, I want to thank you for being there.

For the next two years, IABC Barbados will enjoy "developmental status". This means the IABC appreciates that we are on a learning curve and will give us some time to find our wings. We have to use that time to prove our commitment to becoming a fully-fledged chapter.

You can help us do that by becoming an IABC member now. Membership in this association will be one of the best investments you will ever make as a communications professional. And that membership is yours to keep no matter where you end up living and working.

At this early stage, I want to stress that being a member of BPRA will not automatically entitle you to membership of IABC Barbados with all of its privileges. The two are not interchangeable, and only a paid up membership will admit you to IABC Barbados (iabc.com/join/).

DOWN IN THE TRENCHES

While we were awaiting formal chapter approval, the board of directors you elected has not been idle. We have been meeting every Thursday evening for several hours to come to grips with our various responsibilities and to scope out what we have to do quickly to get up and running.

We have also put together a tentative schedule for professional development and networking opportunities over 12 months, starting this August. However, we haven't got every topic and event nailed down, because we want to hear from you rather than making all decisions on our own.

This is why we have also developed a short survey that you will find attached and in the online forum for download. It will provide us with much needed demographic profiles of our target market and how best to cater to their needs.

Please complete it and return it by e-mail to our co-Vice President of Professional Development, Vicki Olton: vicki.olton@gmail.com. It will help us enormously.

We are also working on how best to market the IABC and to whom. We know that there are many more communication professionals out there besides all of you who showed up for our first meeting.

And there are lots of people in allied professions – such as HR, printing, photography and graphic design – who are valid potential members. We are digging to uncover them, in both the corporate and public sectors and we would appreciate any leads you can provide us.

We plan to hold our inaugural meeting as a registered IABC chapter on July 3 at 6:00 p.m. at Herbert House on Fontabelle. By then, I trust that many more of you will have become IABC members. We will keep you posted about the format and content of that meeting, as soon as we have finalized the details.

Again, thank you for your support. And if you haven't already joined up, do it now!

Membership Fees

Membership in this association, which has been set at US $231 if you include the one-time $40 application fee, will be one of the best investments you will ever make as a communications professional. And that membership is yours to keep no matter where you end up living and working.

The Press Release and The Press Conference- Tools and Tactics

You know the saying the more things change, the more they remain the same. Well I was at a gathering of pr professionals recently and a number of issues came up. None of them were new, which was no surprise. But what did surprise me was that the topics that received the most attention were not new media and social networks on the web, what received the most dialog were the century old press release and press conference.

I was blessed to be a pr professional working at a media house for a very long time so I understand intimately the stance and motivation of the journalist versus that of the pr professional. And all the professionals that thought that I had it easy… well, yes the journalist and I did have the same organisation at heart which was our bread and butter, but each editor had different motivations, tolerance levels, deadlines and egos that had to be pandered to, to get releases in the papers. In other words I had to do some pitching like any other pr professional working on the outside.

Early in the game I studied the newspaper’s style of writing and matched it as best as I could, because I came to understand and appreciate the long hard hours that journalists work and how taxing it is to produce an informative, educational, entertaining, error free publication everyday. Editors are usually working on tight deadlines and a well written story already in their style is more likely to be placed immediately than one that they had to try to interpret and doctor to suit the paper’s style. I have seen a number of press releases that came to the paper and wondered where exactly is this person going with this – no news value and poorly written.

From my experience as long as the news value is high editors may look pass the quality of the writing because at the end of the day, what they want to put out is an interesting product. Press releases are looked on firstly as companies’ propaganda. In more recent times they are being viewed as ads. This has created a new set of tension between the media and pr professionals, especially in those organizations where the measure of the success of the pr is judged only on column inches in the newspaper. Is it then correct to say that if your releases don’t get publish that you are not doing good work? (This sets me off on a totally different road of what is the role of the pr professional and how should success be measured? To be explored in another article.)

Editors try to be fair and impartial in placing releases. Of course with tons of releases hitting their desk everyday and the space in the paper for stories rapidly diminishing due to ever increasing aggressive ad ratios, the onus is on pr professionals to do what I consider to be job 101 of the profession – build relationships.

Relationships should be established with all the persons on whom your success and the success of your company or client depend. It is not enough to write a great press release because it may be shelved because a bus load of people crashed in St. Joseph and seven people died and suddenly all the vacant slots in the newspaper are taken up with all the human interest, eye witness stories for weeks. And hey, this will sell a couple thousand more papers, your release won’t. You need to have a relationship with the editor so that you can pick up the telephone and remind him or her of your great release.

I have spent a mighty long time on the press release because I think that it is a useful tool and should be used in a lot of instances instead of a grand press conference. (To be continued).